Are you overseeing the running of an office? Orperhaps you’re looking for a way to ensure that your retail team gets information when they need to? Either way, when you’re looking for a way to ensure that all members of your team are connected, there’s one option that can tick all the boxes and more: an intranet system.

For those who aren’t aware of what an intranet system is, in simple terms, it’s a private network designed for a businesswhere team members can communicate and share files and other information. You’ll need a password to access it or a card, and, for most businesses, it’s the central hub for employees to access HR information too.

Of course, no two intranets are built or designed the same and here, you’ll be walked through how to choose the right one for your company. 

User Friendly

It has happened to almost everyone who has been using a new system online or on their computer; the features aren’t user-friendly, and it makes the entire experience awful. In a workspace, such issues can make team members less likely to engage with the software, leading to a lack of engagement and collaboration. 

Claromentis offers an intranet solution that’s user-friendly and is also designed with an intuitive interface. So, be sure to check out different options for their layouts and ease of use before signing up for them.

Integration

All workplaces in 2025 will have some kind of software keeping track of shift patterns, payroll, and employees. However, when it comes to upgrading to an intranet, you’ll want to double-check that it also offers simple integration to the current systems that you have, to prevent data from becoming lost.

Luckily, most are easy to integrate, even into the most basic of software, but be sure to ask the suppliers about the intranet’s compatibility when you’re making your selection, as well as the safety of files and data.

Security

Speaking of safety when it comes to data and files, you should also ask about the security features of the intranet you choose.

As before, most of them offer a lot of security features, such as multi-factor authentication, which will ensure that only team members get access to certain documents. This will prevent data breaches, and will also save you a small fortune on security for your online platforms. 

Simple Designs

OK, so when it comes to on boarding employees to an intranet, you don’t want one that has a complex architecture. What is meant by that? An intranet that has hundreds of features and pages, where employees and documents can get lost. Request a demo and have a look through the intranet options before you purchase one; it should have a space for workplace documentation, such as a company handbook, a space for shift patterns that’s accessible to your team members, a two-way email system, a chat feature, and a space for HR documents. Keep it simple, as complex patterns can put off staff from engaging with the platform.